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Shift Swapping Software
Shift Swapping Software That Keeps Everyone in Sync
Healthcare doesn’t stop when the roster is published. People get sick, emergencies come up, and life happens. Too often, managers spend hours juggling phone calls and texts just to keep a shift covered. It’s stressful, it frustrates staff and it pulls focus from patients. Core Schedule’s shift swapping software gives staff more control while keeping managers in the loop. Everyone wins – staff feel supported, managers save time and patients get consistent care.
The Benefits of Our Shift Swapping Software
Smarter Scheduling
Core Schedule helps managers stay ahead of the chaos. Changes are flagged instantly, and compliance rules are built in, so swaps won’t leave you with unsafe or illegal rosters.
Rostering & Scheduling
Assign shifts with confidence, knowing Core Schedule will adapt if someone needs to change plans. Whether it’s across one ward or multiple locations, you’ll always know where you stand.
Trades & Coverage
Forget last-minute scramble calls. Staff can offer to cover shifts or request swaps through the app. Managers approve in seconds, and everyone gets notified.
Templates & Development
Recurring shift patterns are easy to maintain. Even with frequent trades, templates keep rosters consistent and fair, so managers aren’t reinventing the wheel every week.
Why Shift Swapping Matters in Healthcare
- Staff get the flexibility they need to manage work and life
- Managers spend less time on admin and more time supporting teams
- Transparent approvals mean fewer arguments and misunderstandings
- Consistent coverage improves safety and patient outcomes
Core Schedule vs. Competitors
The Smarter Choice for Workforce Management
See how Core Schedule outperforms competitors with intelligent scheduling, real-time compliance tracking, and seamless integrations—ensuring your workforce operates at peak efficiency.
Competitor A
Competitor B
Take the Stress Out of Staff Scheduling & Compliance
Optimised Workforce Management at Your Fingertips
Rostering & Scheduling
Create clear, conflict-free rosters that suit your team’s availability.
Allocate shifts based on staff roles and availability
Make adjustments quickly when changes arise
- Coordinate rosters across departments or locations
Trades & Coverage
Manage shift changes and cover gaps without disruption.
- Staff can request shift swaps or offer to cover others
- Easily track who’s available to fill in
- Ensure every shift stays properly staffed
Templates & Development
Save time with reusable roster templates and recurring shift patterns.
- Reduce repetitive admin work and avoid errors
- Apply templates across teams or time periods
- Create standard rosters for common schedules
Dashboards & Views
Get a live view of staffing, shift coverage, and key workforce trends.
- Monitor roster gaps and overlaps at a glance
- Access team-wide availability in real time
- Customise dashboards to suit different roles
Reporting & Analytics
Make smarter decisions with data you can actually use.
- Track shift patterns, costs and overtime
- Identify trends in staffing and attendance
- Export reports for leadership or audits
Integration & API
Seamlessly connect Core Schedule with your existing systems.
- Integrate with HR, payroll, and timekeeping tools
- Automate data flow between platforms
- Access custom API options for advanced setups
Rules & Compliance
Build rosters that stay within award rules and legal requirements.
- Apply fatigue and hours rules automatically
- Flag non-compliant shifts before they’re published
- Adjust rosters quickly to stay within guidelines
Roster to Pay
Connect scheduling with payroll to save time and reduce errors.
- Export rosters to payroll with all hours accounted
- Reflect approved changes and worked shifts accurately
- Support payroll accuracy with clear, reliable data
Employee Self-Service
Give staff more control over their schedule without increasing your admin load.
- Let staff update availability and request leave
- Enable shift bidding or swapping with manager approval
- Reduce last-minute calls, texts, and miscommunication
Mobile Access
Make scheduling easy from anywhere, anytime.
- Access rosters and updates on the go
- Submit requests and get notified via mobile
- Keep your team connected, even off-site
Unlock More with Optional Add-Ons
From fatigue monitoring to seamless payroll integration, customise your platform with solutions that scale with you.
Core Allocation
Automatically assign the right people to the right shifts, based on skills, availability, and preferences.
Custom Views
Design dashboards and reporting views that suit your team’s decision-making style.
Fatigue App
Monitor fatigue levels in real time and prevent burnout with smarter shift planning.
Core Contingency
Build contingency plans for unexpected absences, so you’re never left short-staffed.
Virtual Health/Call Centre Module
Designed for call centres and telehealth teams with unique rostering and reporting needs.
Timesheets / Roster to Pay
Connect your roster directly to payroll for seamless, accurate time tracking and payment.
Product Updates
Stay up to date with regular improvements, new features, and compliance-driven enhancements.
Want to Try Our Healthcare Shift Swapping Software? Book a Free Demo Today
Trust us, there’s a better way to manage your healthcare rosters and your shift swapping. Book a free demo of Core Schedule today.
How It Works
Smarter Rostering in 4 Clear Steps
From setup to day-to-day adjustments, here’s how Core Schedule simplifies scheduling while keeping your team aligned and fully covered.Step
Set Up Shift Templates
Create base rosters or manual shifts based on team structure, roles, and expected workload.
Step
Get Smart Shift Suggestions
The system recommends optimal shift allocations based on staff availability, skills, and preferences.
Step
Instantly Spot Conflicts
Conflicts and overlaps are flagged automatically with clear guidance on how to resolve them.
Step
Make Real-Time Changes
Update schedules on the fly, instantly notify affected staff, and keep everyone in sync.
Real-World Use Cases That Drive Real Results
From hospitals to emergency services, see how teams use Core Schedule’s rostering to stay efficient, compliant, and prepared across every shift.
Healthcare Teams
Coordinate hospital staff rosters while maintaining coverage and compliance.
- Allocate shifts across nurses, doctors, and admin.
- Make adjustments when staff are unavailable
- Balance workloads across departments
Emergency Services
Manage round-the-clock teams with rapid response scheduling.
- Build rosters that support 24/7 availability
- Reassign staff instantly during shift changes
- Handle on-call and rotating roles efficiently
Multi-Site Organisations
Unify scheduling across multiple locations with a single system.
- View and edit rosters for all sites in one place
- Share staff between branches when needed
- Standardise scheduling practices company-wide
Trusted by Industry Leaders
See What Our Clients Are Saying
Core Schedule has been invaluable in managing our roster and was customised (for free) in several ways to provide functions we needed. This is the best rostering solution we have ever used or seen.
FACEM, Director of Emergency Medicine, Wellington Hospital, NZ
Trusted by Industry Leaders
See What Our Clients Are Saying
Core Schedule has been invaluable in managing our roster and was customised (for free) in several ways to provide functions we needed. This is the best rostering solution we have ever used or seen.
FACEM, Director of Emergency Medicine, Wellington Hospital, NZ
Trusted by Industry Leaders
See What Our Clients Are Saying
Core Schedule has been invaluable in managing our roster and was customised (for free) in several ways to provide functions we needed. This is the best rostering solution we have ever used or seen.
FACEM, Director of Emergency Medicine, Wellington Hospital, NZ
Frequently Asked Questions
Got Questions? We’ve Got Answers
Core Schedule streamlines shift management by automating scheduling, reducing administrative workload, and ensuring optimal staffing coverage. Its smart rostering system minimises conflicts, improves workforce efficiency, and enhances team communication, leading to better work-life balance and operational performance.
Core Schedule streamlines shift management by automating scheduling, reducing administrative workload, and ensuring optimal staffing coverage. Its smart rostering system minimises conflicts, improves workforce efficiency, and enhances team communication, leading to better work-life balance and operational performance.
Core Schedule streamlines shift management by automating scheduling, reducing administrative workload, and ensuring optimal staffing coverage. Its smart rostering system minimises conflicts, improves workforce efficiency, and enhances team communication, leading to better work-life balance and operational performance.
Core Schedule streamlines shift management by automating scheduling, reducing administrative workload, and ensuring optimal staffing coverage. Its smart rostering system minimises conflicts, improves workforce efficiency, and enhances team communication, leading to better work-life balance and operational performance.
Core Schedule streamlines shift management by automating scheduling, reducing administrative workload, and ensuring optimal staffing coverage. Its smart rostering system minimises conflicts, improves workforce efficiency, and enhances team communication, leading to better work-life balance and operational performance.
Core Schedule streamlines shift management by automating scheduling, reducing administrative workload, and ensuring optimal staffing coverage. Its smart rostering system minimises conflicts, improves workforce efficiency, and enhances team communication, leading to better work-life balance and operational performance.
Core Schedule streamlines shift management by automating scheduling, reducing administrative workload, and ensuring optimal staffing coverage. Its smart rostering system minimises conflicts, improves workforce efficiency, and enhances team communication, leading to better work-life balance and operational performance.
Security You Can Trust
Protecting Your Data with Industry-Leading Standards
End-to-End Encryption
Secure data protection at all times, ensuring sensitive information remains confidential during storage and transmission.
Regulatory Compliance
Adheres to HIPAA, GDPR, and other industry standards, giving you peace of mind that your data is handled with the highest security measures.
Access Controls
Manage permissions with ease using role-based access, so only authorised personnel can view or modify critical information.
Take Control of Your Workforce with Smarter Scheduling
Ready to Streamline Your Staff Scheduling with Real-Time Insights?
Get the insights and real-time data you need to make informed choices. Book a free Core Schedule demo today.