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Smart Healthcare Workforce Planning & Scheduling Software
Unlock the Real Potential of Your Workforce
Every healthcare organisation faces unique workforce challenges, from scheduling conflicts to compliance risks. Core Schedule is the solution.
Healthcare Workforce Planning Software, Made by People Who Get It
Advances in healthcare have long been propelled by a willingness to abandon old practices in favour of new, more effective therapies – goodbye bloodletting, hello germ theory and antibiotics. So why should the work of staff scheduling stay stuck in static spreadsheets?
Core Schedule is designed to be the best healthcare workforce planning and scheduling tool, leveraging modern software to reduce complexity and streamline the process while still capturing the individual nuances and needs of every team.
Improved Scheduling Accuracy & Efficiency
Healthcare staffing is complex, with varying roles, shift types, and urgent demands. Core Schedule streamlines roster creation using automation and smart templates. It reduces errors and ensures the right staff are always scheduled. Instant updates allow rapid response to absences, helping healthcare teams stay fully staffed and responsive.
Discover tailored solutions for:
- Smart Scheduling: Automatically allocates staff based on roles, skills, and availability
- Templates & Recurrence: Save time with reusable roster patterns
- Drag-and-Drop Interface: Quickly update and build schedules without complex tools
- Real-Time Adjustments: Make changes instantly when staff call in sick or shifts change
Time Savings & Reduced Admin Work
Administrative overload can drain resources and slow down healthcare operations. Core Schedule automates manual processes like leave approvals and shift changes, reducing time spent on paperwork. Integrated with HR and payroll systems, it ensures seamless data flow, improving accuracy and freeing up time for patient-focused work.
Discover tailored solutions for:
- Automated Shift Management: Automates repetitive tasks like leave approvals and shift swaps
- Integrated with HR & Payroll: Reduces duplication and manual data entry
- Instant Notifications: Updates via email/SMS keep everyone aligned
Enhanced Compliance & Risk Reduction
Maintaining compliance in healthcare is non-negotiable. Core Schedule automatically applies fatigue rules, awards, and legal constraints to every roster. With audit-ready tracking and alerts for non-compliance, it helps reduce risk, meet accreditation standards, and protect staff wellbeing, so care delivery remains safe and accountable.
Discover tailored solutions for:
- Fatigue Management: Automatically flags unsafe or non-compliant shifts
- Award Interpretation & Legal Compliance: Meets labour laws, awards, and industry standards
- Audit-Ready Reporting: Tracks approvals, changes, and coverage gaps
Better Staff Engagement & Retention
Engaged staff are more productive and less likely to burn out. Core Schedule empowers healthcare workers with self-service tools and transparent rostering that supports fairness and autonomy. With mobile access, staff can manage shifts from anywhere—promoting satisfaction, loyalty, and a healthier workplace culture.
Discover tailored solutions for:
- Self-Service Tools: Staff can request leave, swap shifts, and update availability themselves
- Fair Rostering: Promotes work-life balance and prevents burnout
- Mobile Access: Staff can manage schedules from anywhere
Increased Operational Visibility
Healthcare managers need visibility to make quick, informed decisions. Core Schedule provides real-time dashboards, custom reports, and daily safety scans that show who’s working, where, and when. This visibility supports proactive planning, rapid problem-solving, and better patient care through informed staffing decisions.
Discover tailored solutions for:
- Real-Time Dashboards: Live view of rosters, availability, and coverage
- Custom Reports & Analytics: Supports better decision-making and performance tracking
- Safety Scans: Daily reports on violations or risks
Emergency Services
Rapid response scheduling- Role-based rostering for different emergency units
- Coordinating on-call coverage across shifts
- Managing unpredictable demand and surge events
- Fatigue and compliance management
- Multi-location and mobile workforce coverage
HR & Admin Teams
- Automated shift approvals and roster workflows
- Reduced manual data entry and scheduling errors
- Award interpretation and compliance checks
- Seamless integration with HRIS and payroll systems
- Real-time visibility across teams and departments
- Saving time on repetitive admin tasks
Operating Theatres (OT)
- Precise scheduling of surgeons, nurses, and techs
- Managing cancellations and turnaround time
- Synchronising team availability and equipment
- Roster planning around block bookings and emergencies
- Reducing OT downtime and conflicts
- Building contingency plans for urgent procedures
Medical Education & Training
- Scheduling across rotations, departments, and placements
- Managing trainee and educator availability
- Dealing with frequent roster changes
- Supporting both clinical and academic requirements
- Tracking attendance and compliance for students
- Coordinating with external teaching hospitals or sites
Scalability & Flexibility
Healthcare systems vary widely in size and complexity. Core Schedule is built to scale, whether it’s for a single clinic, large hospital network, or remote workforce. It adapts to your organisation’s structure, specialties, and workflows, supporting consistent staffing across departments, sites, and care models.
Discover tailored solutions for:
- Multi-Site Management: Handles large networks, departments, and rotating rosters
- Industry Versatility: Works across hospitals, aged care, emergency services, and more
- Custom Rules & Configurations: Tailored to organisational needs, not one-size-fits-all
Trusted & Secure
Data security is critical in healthcare. Core Schedule is built with enterprise-grade encryption, access controls, and compliance with all relevant regulations. You can trust it to protect sensitive staff and patient information while ensuring secure access across the organisation.
Discover tailored solutions for:
- Enterprise-Grade Security: End-to-end encryption and role-based access
- Compliant with all healthcare data regulations
How It Works
Smarter Scheduling in 3 Simple Steps
Step
Onboarding
We begin by collecting key organisational information, entering initial data and configuring the platform to align with your unique goals, challenges, workflows and staffing structure.
Step
Pre-Launch
The system is tailored to your unique needs, administrators are trained, and thorough testing is conducted to gather feedback and ensure everything is ready for launch.
Step
Go Live
Your team begins using the system. We support you at every step along the way, with real-time assistance and ongoing support and product enhancement.
Step
Automated Compliance Tracking
Core Schedule monitors work hours, certifications, and policy adherence, ensuring audit-ready scheduling and preventing compliance violations before they happen.
Step
Real-Time Data Insights
Custom dashboards provide live analytics on workforce performance, overtime, and scheduling efficiency, helping managers make data-driven decisions.
Powerful Features That Drive Better Workforce Management
From automated scheduling to real-time compliance tracking, Core Schedule’s advanced features help you streamline operations, reduce workload and improve workforce efficiency.
Seamless Staff Scheduling
Create clear, accurate rosters based on staff roles and availability. Adjust shifts fast when things change. Staff can update availability, request leave and swap shifts on their own, no chasing required. Templates make it easy to reuse common shift patterns, saving time and reducing repetitive admin. And because it’s mobile-friendly, everyone stays in the loop, wherever they are.
Easy Compliance & Real-Time Insights
Build rosters that follow fatigue, hours and award rules automatically. Spot gaps or issues before they occur. Live dashboards show who’s working and where, while reports give you real-time data on costs, coverage and trends. Connect it all to payroll and HR to keep your workforce operating smoothly and reduce admin time.
Real-World Impact
Core Schedule Is Revolutionising Healthcare Workforce Planning in Various Industries
Our healthcare workforce planning and scheduling software is used globally, in hundreds of hospitals and other healthcare settings, including Aged Care, Emergency Services, FIFO Services and more. See the impact for yourself.
How Core Schedule Helped a Major Healthcare Provider to Reduce Scheduling Errors by 50%
The Solution
A leading healthcare provider struggled with frequent scheduling conflicts, last-minute shift changes, and compliance issues. Manual scheduling led to overworked staff, unfilled shifts, and administrative inefficiencies, impacting patient care and workforce morale.
The Challenge
By implementing Core Schedule’s advanced scheduling and compliance tracking tools, the provider automated shift assignments, staff availability updates, and overtime management. Employees gained access to self-service scheduling, allowing them to swap shifts within set rules, reducing the administrative burden.
Trusted by Healthcare Leaders Worldwide
Trusted by Healthcare Leaders Worldwide
Frequently Asked Questions
Got Questions? We’ve Got Answers
Core Schedule takes the stress out of shift planning by automating the scheduling process, cutting down admin time and making sure every shift is properly covered. Its smart rostering tools[link] help avoid conflicts, boost team efficiency, and improve communication, making it easier to create a better work-life balance.
They sure can! With Core Schedule, staff can request shift swaps, leave and update their availability on the go. Managers get notified instantly and can approve or decline based on real-time needs. It’s all about making communication easier and giving employees more control over their schedules. See Staff Self-Service[link] to find out more.
Absolutely. Core Schedule is built with compliance[link] in mind, especially for the healthcare sector. It supports rule-based rostering that factors in award conditions, fatigue management, and local labour laws—helping you stay compliant while looking after your team.
Yes! Core Schedule integrates with a wide range of HR, payroll, and time-and-attendance systems. Thanks to its flexible API and integration tools[link], your data moves smoothly between platforms, saving you time and reducing your admin.
Core Schedule was made for healthcare but is flexible enough to work across a range of industries. We currently support:
- Hospitals and health systems
- Aged care and community services
- Emergency and ambulance services
- Dental and allied health
- FIFO and remote healthcare workforces
If you work in a people-focused industry with tricky rostering needs, there’s a good chance we can help.
Yes! We offer friendly onboarding support, live training sessions, and easy-to-follow guides to help everyone get up to speed. Whether you’re building rosters or just checking your shifts, we’ll make sure you feel confident from the start.
Just book a free demo with our team! We’ll walk you through the features that matter most to your organisation and answer any questions you have.
Definitely. Whether you’re managing one location or several, Core Schedule makes it simple to build and manage rosters[link] across different sites, teams and rotating schedules. You can even set up templates to make things faster and more consistent.
Yes, Core Schedule has mobile access[link]. Whether you’re on a desktop, tablet, or phone, you can access Core Schedule anytime. Staff can check rosters, request time off, and get updates on the go, wherever they are.
Yes, they can. Core Schedule gives managers a clear, real-time[link] view of shift coverage, staff availability and overtime. With built-in alerts and reports, it’s easy to stay on top of potential issues before they become problems.
A Secure System You Can Trust
We Protect Your Data with Enterprise-Grade Security
End-to-End Encryption
Secure data protection at all times, ensuring sensitive information remains confidential during storage and transmission.
Regulatory Compliance
We adhere to all relevant industry standards, giving you peace of mind that your data is handled with the highest security measures.
Access Controls
Manage permissions using role-based access, so only authorised personnel can view or modify critical information.
Security You Can Trust
Protecting Your Data with Industry-Leading Standards
End-to-End Encryption
Secure data protection at all times, ensuring sensitive information remains confidential during storage and transmission.
Regulatory Compliance
Adheres to HIPAA, GDPR, and other industry standards, giving you peace of mind that your data is handled with the highest security measures.
Access Controls
Manage permissions with ease using role-based access, so only authorised personnel can view or modify critical information.
Want to Find Out More About How We Could Transform Your Workforce Planning, Scheduling & Compliance?