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ICU Staff Rostering
ICU Staff Rostering
Keep ICU teams safely staffed with rostering built for high-acuity care. Manage ratios, on-call and outreach with ICU staff rostering from Core Schedule.
Rostering Built for High Acuity and Zero Margin for Error
Intensive care units operate under relentless pressure. Ratios must be exact, teams must remain balanced, and any staffing gap can have immediate consequences. Core Schedule’s ICU staff rostering tools help you coordinate highly skilled teams with clarity and confidence.
Manage Staff Scheduling with Ease
From fatigue monitoring to seamless payroll integration, customise your platform with solutions that scale with you.
Hospitals and Healthcare
Streamline staff scheduling to ensure optimal coverage and patient care
Residential and Aged Care
Simplify rostering to deliver consistent, quality care for residents.
Virtual Health & Call Centres
Manage remote teams efficiently with real-time scheduling and communication tools.
Fly-in/Fly-out Workforces
Coordinate complex rosters and travel schedules with ease and accuracy.
Aeromedical
Ensure rapid response and readiness with dynamic, compliant scheduling.
Virtual
Support flexible, remote workforce management with smart, automated rostering.
Telehealth
Seamlessly align clinician availability with patient demand through intelligent scheduling.
How It Works
Smarter Scheduling in 3 Simple Steps
Step
Onboarding
We begin by collecting key organisational information, entering initial data and configuring the platform to align with your unique goals, challenges, workflows and staffing structure.
Step
Pre-Launch
The system is tailored to your unique needs, administrators are trained, and thorough testing is conducted to gather feedback and ensure everything is ready for launch.
Step
Go Live
Your team begins using the system. We support you at every step along the way, with real-time assistance and ongoing support and product enhancement.
Step
Automated Compliance Tracking
Core Schedule monitors work hours, certifications, and policy adherence, ensuring audit-ready scheduling and preventing compliance violations before they happen.
Step
Real-Time Data Insights
Custom dashboards provide live analytics on workforce performance, overtime, and scheduling efficiency, helping managers make data-driven decisions.
Powerful Features for Effortless Staff Management
Allocate for Bed Types, Skill Mix and Outreach
You can design rosters that reflect your ICU’s structure—vented vs. unvented beds, HDU, isolation rooms, retrieval teams and MET/outreach services. Competencies, endorsements and experience levels are factored into allocations so the right staff are always paired with the right patients.
Proven Results. Real Impact.
Respond Rapidly When Conditions Change
ICUs move quickly. A deteriorating patient, a new admission or a retrieval call-out can shift demand within minutes. Live coverage views show who is on, where they’re working and which skills are available. Managers can move staff, offer shifts or approve swaps instantly, with automatic notifications keeping everyone updated.
Protect Staff with Built-In Fatigue Management
Night shifts, on-call sequences and long stretches of high-intensity work place real strain on ICU staff. Core Schedule applies fatigue and hours rules before rosters are published and flags unsafe patterns early. This helps support safer practice and reduces burnout risks.
Cleaner Data, Simpler Payroll & Reliable Compliance
Core Schedule integrates with your HR, payroll and time-and-attendance systems so allowances, overtime, call-backs and shift types flow cleanly from roster to pay. Audit trails support accreditation and internal governance without extra admin.
If you’d like ICU rostering to feel more controlled, predictable and safe, we’d be glad to walk you through it. Book a demo today to see how Core Schedule supports ICU teams.
Real-World Impact
Core Schedule Is Revolutionising Healthcare Workforce Planning in Various Industries
Our healthcare workforce planning and scheduling software is used globally, in hundreds of hospitals and other healthcare settings, including Aged Care, Emergency Services, FIFO Services and more. See the impact for yourself.
How Core Schedule Helped a Major Healthcare Provider to Reduce Scheduling Errors by 50%
The Solution
A leading healthcare provider struggled with frequent scheduling conflicts, last-minute shift changes, and compliance issues. Manual scheduling led to overworked staff, unfilled shifts, and administrative inefficiencies, impacting patient care and workforce morale.
The Challenge
By implementing Core Schedule’s advanced scheduling and compliance tracking tools, the provider automated shift assignments, staff availability updates, and overtime management. Employees gained access to self-service scheduling, allowing them to swap shifts within set rules, reducing the administrative burden.
Trusted by Healthcare Leaders Worldwide
Trusted by Healthcare Leaders Worldwide
Frequently Asked Questions
Got Questions? We’ve Got Answers
Core Schedule takes the stress out of shift planning by automating the scheduling process, cutting down admin time and making sure every shift is properly covered. Its smart rostering tools[link] help avoid conflicts, boost team efficiency, and improve communication, making it easier to create a better work-life balance.
They sure can! With Core Schedule, staff can request shift swaps, leave and update their availability on the go. Managers get notified instantly and can approve or decline based on real-time needs. It’s all about making communication easier and giving employees more control over their schedules. See Staff Self-Service[link] to find out more.
Absolutely. Core Schedule is built with compliance[link] in mind, especially for the healthcare sector. It supports rule-based rostering that factors in award conditions, fatigue management, and local labour laws—helping you stay compliant while looking after your team.
Yes! Core Schedule integrates with a wide range of HR, payroll, and time-and-attendance systems. Thanks to its flexible API and integration tools[link], your data moves smoothly between platforms, saving you time and reducing your admin.
Core Schedule was made for healthcare but is flexible enough to work across a range of industries. We currently support:
- Hospitals and health systems
- Aged care and community services
- Emergency and ambulance services
- Dental and allied health
- FIFO and remote healthcare workforces
If you work in a people-focused industry with tricky rostering needs, there’s a good chance we can help.
Yes! We offer friendly onboarding support, live training sessions, and easy-to-follow guides to help everyone get up to speed. Whether you’re building rosters or just checking your shifts, we’ll make sure you feel confident from the start.
Just book a free demo with our team! We’ll walk you through the features that matter most to your organisation and answer any questions you have.
Definitely. Whether you’re managing one location or several, Core Schedule makes it simple to build and manage rosters[link] across different sites, teams and rotating schedules. You can even set up templates to make things faster and more consistent.
Yes, Core Schedule has mobile access[link]. Whether you’re on a desktop, tablet, or phone, you can access Core Schedule anytime. Staff can check rosters, request time off, and get updates on the go, wherever they are.
Yes, they can. Core Schedule gives managers a clear, real-time[link] view of shift coverage, staff availability and overtime. With built-in alerts and reports, it’s easy to stay on top of potential issues before they become problems.
A Secure System You Can Trust
We Protect Your Data with Enterprise-Grade Security
End-to-End Encryption
Secure data protection at all times, ensuring sensitive information remains confidential during storage and transmission.
Regulatory Compliance
We adhere to all relevant industry standards, giving you peace of mind that your data is handled with the highest security measures.
Access Controls
Manage permissions using role-based access, so only authorised personnel can view or modify critical information.
Security You Can Trust
Protecting Your Data with Industry-Leading Standards
End-to-End Encryption
Secure data protection at all times, ensuring sensitive information remains confidential during storage and transmission.
Regulatory Compliance
Adheres to HIPAA, GDPR, and other industry standards, giving you peace of mind that your data is handled with the highest security measures.
Access Controls
Manage permissions with ease using role-based access, so only authorised personnel can view or modify critical information.
Book a Demo of Our Healthcare Rostering Software
If rostering has ever left you stressed, short-staffed, or second-guessing compliance, it doesn’t have to be that way.
Book a free demo and see how Core Schedule can bring order to the chaos.
Want to Find Out More About How We Could Transform Your Workforce Planning, Scheduling & Compliance?